The following Terms and Conditions of Service apply to all products and services provided by Vroom Media Limited.
All work is carried out by Vroom Media Limited on the understanding that the client has agreed to Vroom Media Limited’s terms and conditions.
Copyright is retained by Vroom Media Limited on all design work including words, pictures, ideas, visuals and illustrations unless specifically released in writing and after all costs have been settled.
If a choice of design is presented, only one solution is deemed to be given by Vroom Media Limited as fulfilling the contract. All othe designs remain the property of Vroom Media Limited, unless agreed in writing that this arrangement has been changed.
At the time of proposal, Vroom Media Limited will provide the customer with a written estimate or quotation. The Terms and Conditions can be read on Vroom Media Limited’s website.
A copy of the written estimate or quotation is to be signed and dated by the customer to indicate acceptance and should be returned to Vroom Media Limited. Alternatively, the client may send an official order in reply to the estimate or quotation which binds the client to accept Vroom Media Limited’ terms and conditions. No work on a project will commence until either document has been received by Vroom Media Limited.
Charges for design services to be provided by Vroom Media Limited, will be set out in the written estimate or quotation that is provided to the customer. At the time of the customer’s signed acceptance of this estimate or quotation, indicating acceptance of the Terms & Conditions, a non-refundable deposit of 30% of the quoted fee will become immediately due. Work on the project will not commence until this amount has been deposited into the specified bank account of Vroom Media Limited.
Charges for Other Services
Charges for any additional services over and above the estimated design, will become fully payable (100% of the quoted amount) at the time of estimate or quotation acceptance for those additional services.
Upon written agreement (including electronic mail) between Vroom Media Limited and the Client that the work is completed according to the quotation and original specification, the remainder of the amount due will become payable and the customer will also be required to sign and return a formal approval to Vroom Media Limited. Accounts which remain outstanding for 30 days after the date of invoice, will incur an extra charge of 10% per month of the outstanding amount.
Payments may be made by cash, cheque, or (for overseas customers), Pound Sterling International Money Order or previously agreed electronic funds transfer.
Publication and/or release of work done by Vroom Media Limited on behalf of the client, may not take place before cleared funds have been received.
Returned cheques will incur an additional fee of £50 per returned cheque. Vroom Media Limited reserves the right to consider an account to be in default in the event of a returned cheque.
An account shall be considered default if it remains unpaid for 30 days from the date of invoice, or following a returned cheque. Vroom Media Limited shall be considered entitled to remove Vroom Media Limited’s and/or the customer’s material from any and all computer systems, until the amount due has been fully paid. This includes any and all unpaid monies due for services, including, but not limited to, hosting, domain registration, search engine submission, design and maintenance, sub-contractors, printers, photographers and libraries.
Removal of such materials does not relieve the customer of its obligation to pay the due amount. Customers whose accounts become default agree to pay Vroom Media Limited reasonable legal expenses and third party collection agency fees in the enforcement of these Terms and Conditions.
Copyrights and Trademarks
By supplying text, images and other data to Vroom Media Limited for inclusion in the customer’s website or other medium, the customer declares that it holds the appropriate copyright and/or trademark permissions. The ownership of such materials will remain with the customer, or rightful copyright or trademark owner.
Any artwork, images, or text supplied and/or designed by Vroom Media Limited on behalf of the customer, will remain the property of Vroom Media Limited and/or its suppliers.
The customer may request in writing from Vroom Media Limited, the necessary permission to use materials (for which Vroom Media Limited holds the copyright) in forms other than for which it was originally supplied, and Vroom Media Limited may, at its discretion, grant this. Such permission must be obtained in writing before it will allow any of the aforesaid artwork, images, text, or other data to be used.
By supplying images, text, or any other data to Vroom Media Limited, the customer grants Vroom Media Limited permission to use this material freely in the pursuit of the design.
Should Vroom Media Limited, or the customer supply an image, text, audio clip or any other file for use in a website, multimedia presentation, print item, exhibition, advertisement or any other medium believing it to be copyright and royalty free, which subsequently emerges to have such copyright or royalty usage limitations, the customer will agree to allow Vroom Media Limited to remove and/or replace the file on the site.
The customer agrees to fully indemnify and hold Vroom Media Limited free from harm in any and all claims resulting from the customer in not having obtained all the required copyright, and/or any other necessary permissions.
The customer agrees that changes required over and above the estimated work or required to be carried out after acceptance of the draft design will be liable to a separate charge.
The customer also agrees that Vroom Media Limited holds no responsibility for any amendments made by any third party, before or after a design is published.